Insurance Compliance, Simplified
COIPulse was built to eliminate the 13+ hours per week that property managers waste chasing, verifying, and re-checking vendor certificates of insurance. There's a better way — and it starts with AI.
Why we built COIPulse
Certificate of Insurance management is one of the most time-consuming, error-prone, and genuinely high-stakes administrative tasks in property management. Yet for decades, the industry solution has been spreadsheets, email inboxes, and a prayer.
Existing software either costs a small fortune (pricing out independent PMs and small firms) or buries you in vendor portals that your contractors simply won't use. The result: compliance gaps that exist on paper but never get caught — until a claim does.
We built COIPulse to give every property manager — from a solo landlord to a 500-unit portfolio — the same compliance infrastructure that enterprise firms pay tens of thousands of dollars for, at a price that makes sense.
The real cost of manual COI tracking
The status quo isn't just inefficient — it's a liability. Here's what the industry data shows.
Drowned in paperwork
The average property manager spends over 13 hours every week chasing vendors for certificates, manually verifying policy limits, and tracking expiration dates in spreadsheets.
COIs with material errors
Nearly 90% of certificates of insurance contain at least one material deficiency — a wrong coverage limit, missing additional insured endorsement, or expired policy.
Uninsured vendor claims
When an uninsured vendor causes damage or injury, the property manager is left holding the bag. A single uninsured claim can cost tens of thousands — or more.
Admin overhead per PM
At average labor rates, manual COI management costs property management firms roughly $36,000 per year, per property manager — money that goes directly to waste.
What COIPulse does differently
We didn't build another portal for vendors to ignore. We built the layer that sits between your vendors' PDFs and your compliance requirements.
AI extraction in seconds
Upload any COI PDF and our AI reads every field — policy limits, expiration dates, endorsements, coverage types — in under 30 seconds with 99%+ accuracy.
Vendor self-service, zero friction
Send vendors a unique upload link. They submit their COI without creating an account, and it's instantly extracted and scored against your compliance requirements.
State-specific compliance templates
80+ pre-built compliance templates covering state-required minimums and trade-specific coverage rules. Set once, enforce automatically.
Affordable for real-world teams
Enterprise COI software costs $15K–$50K/year. COIPulse starts free and scales with you — not with a sales rep's commission target.
Built by someone who felt the pain firsthand
Robert Atkinson
Founder & CEO“I built COIPulse after watching property managers waste thousands of hours on spreadsheet-based COI tracking. The industry needed a modern, AI-powered solution that doesn't cost $10K/year or require a 6-month sales cycle.”
Previously built SiteCrawlIQ (SEO intelligence), DataReconIQ (AI data matching), and AuditKit (compliance audit logging). Based in the US.
Get in touch
Have questions about COIPulse, our compliance templates, or how we handle your data? We're here to help.
Start tracking vendor compliance for free
No credit card. No vendor portal setup. Upload your first COI in under 60 seconds.
14-day free trial on all paid plans. Free tier available forever.